EVENT INFORMATION

1. Event Location

Pendry Washington DC – The Wharf

655 Water Street SW Washington, DC 20024

Map

2.  Dates and Times

The event will begin with a welcome dinner on Monday, November 3rd at 6:30 PM and conclude by 5:00 PM on Wednesday, November 5th. There will be an optional dinner on Wednesday evening following the close of the event.

Retreat Agenda

Hotel check-in time: 4:00 PM 

Hotel check-out time: 11:00 AM 

3. Check-In and Badges

Name badges will be provided by the hotel staff upon check in.

Please wear your name badge at all times.

Name badges will include a QR code on the back that links to our retreat agenda and website.

4. Air Transportation

If you need your flight itinerary resent, please log into your Navan account. For any assistance with your flights, please contact Navan support. To contact support, click Need help? at the top of your screen, scroll to the bottom of the page, and select Chat or Phone.

5. Ground Transportation

Please use a rideshare service like Uber or Lyft to get to the hotel and save your receipts for reimbursement.

5. Dress Code

The majority of events will take place indoors in air-conditioned venues. We kindly suggest business casual attire. 

6. Meals

Breakfast, lunch, and dinner will be provided by Baszucki Group.

7. Wi-Fi Information

Wi-Fi cards will be available at the venue on tables.

8. Contact Information

If you need any assistance during the retreat, please feel free to contact our onsite support team:

Xia Luu, Executive Administrative Partner

650-640-7677

xia@baszuckigroup.org 

Soly Lee, Program Associate

415-887-8950

soly@baszuckigroup.org 

Reimbursement Policy and Instructions

Travel Reimbursement 

We will reimburse expenses directly related to your travel required to our office, a conference, or retreat (transportation, baggage fees, etc.); however, all documented expenses must be accompanied by receipts and are subject to final approval. Please review the policies below which outline allowable reimbursements.

Ground Transportation:

• We will reimburse for curbside and on-demand taxi services (i.e., Uber, Lyft, etc.).

• We will not reimburse for limousines and town cars.

• Car rental reimbursements require pre-approval by your main point of contact, and will be considered on a case-by-case basis.

Meals and Accomodations

• Meals: While on business travel for Baszucki Group, travel meals are covered up to $75 per day (inclusive of taxes and gratuity). 

• We cannot reimburse for alcohol. Reimbursement forms submitted with alcohol will delay processing.

• Hotels: We cannot reimburse for incidental hotel expenses including laundry and hotel services/amenities (with the exception of internet and room service meals outside of meals provided during an event).

For travel expenses incurred as outlined above, please review and complete the following:

1. Reimbursement will be paid via ACH transfer using Bill.com. 

Please email accountspayable@baszuckigroup.org with the following information: 

If you have a Bill.com account, please provide your Payment Network ID (PNI). Locate your PNI. If you don’t have a Bill.com account, let us know, and we’ll send an invitation. Upon account creation, input your bank account holder’s name, routing number, and account number securely in Bill.com.

Important: Ensure your Bill.com account always has accurate bank account, routing, and payment information. Update any changes promptly in Bill.com.

2. Your contact information including phone number, payment address, and email

3. Once your Bill.com account is created, send your reimbursement form (attached) to accountspayable@metabolicmind.org.

   • Your reimbursement request email must include: 

   • Subject: BG Met Psy Retreat 2025 DC Nov 3-5,2025 for [YOUR NAME]

   • Attach reimbursement form and receipts

   • Your contact information including phone number, payment mailing address, and email

4. Submit allowable expenses in the reimbursement form with documentation and/or receipts at one-time within 14 days of your completed travel. Please include all receipts. 

Any questions or concerns regarding travel reimbursement should be directed to Allison Chao at allison@baszuckigroup.org.